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Portfolio case study 03 · Employee expenses
Expense Management & Approval System
A clear path from employee submission to approval and reimbursement tracking.
The challenge
Where the process needs structure.
When receipts, approval requests, and reimbursement updates are scattered, finance has to piece together which expenses are waiting for a decision and which have been settled.
How the system works.
- Collect the expense. Employees submit their expense details and supporting receipts through a form.
- Validate and check. The workflow validates requests and flags possible duplicates before the request continues.
- Request a manager decision. Send the manager an approval request with the expense details and approve or reject options.
- Keep the employee informed. Notify employees as their request progresses through the approval process.
- Track reimbursement status. Maintain a central expense record and reimbursement status so submitted and settled expenses can be followed.
See the system in action
Watch the walkthrough.
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This is a portfolio demonstration using simulated data. The screenshots and walkthrough show the project; they do not provide access to a live finance system.